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Terms and Conditions Palm Beach Auction 2025

Terms and Conditions

  1. amfAR will accept advance bids on all auction items until 12:00 p.m., EST, Saturday, March 15, 2025.
  2. By participating in this auction, you irrevocably agree: (1) to submit all claims, disputes, suits, actions, or other proceedings arising out of or related to this auction, to the exclusive jurisdiction of American Arbitration Association (“AAA”) with the place of arbitration to be designated as New York County, New York; (2) that any hearing conducted as part of the AAA proceeding shall be done via video or telephone as permitted by the AAA Commercial Arbitration Rules; and (3) to accept any papers, notices, or process necessary or proper for the initiation or continuation of arbitration under these terms and conditions, for any court action in connection therewith, or for the entry of judgment on any award made under these terms and conditions to be served by electronic mail at the email address provided to amfAR by You or Your agent. Failure to accept service and/or appear in the arbitration proceedings shall be deemed a default by You, and shall result in a default judgment. The arbitrators shall have no power to vary these terms and conditions or grant any extension of time for the payment of any monies payable by any party in accordance herewith, or otherwise limit the obligations of the parties hereunder, and shall be limited to the interpretation and enforcement of the obligations of the parties hereunder. Any awards or judgments issued via arbitration shall be submitted to any court of competent jurisdiction for enforcement. The prevailing party shall be entitled to recovery of reasonable attorney’s fees and associated costs.
  3. Payments made by credit card are subject to a 3% surcharge.
  4. The highest bidder as determined by amfAR at the close of the auction lot will win the item or service.
  5. Every effort has been made to describe auction items accurately. However, all items are sold “as is” and “where is” without warranty or representation of any kind as to accuracy of description, authenticity, value, or fitness for any purpose. By participating in the auction, each bidder recognizes and agrees that amfAR is not liable for any occurrence stemming from the use of the auctioned items or services. All sales are final, and refunds and exchanges are not allowed.
  6. Winning bidders should contact the special events team at auction@amfar.org by 5:00 p.m. on Sunday, March 16, 2025, and make payment to amfAR by Monday, March 24, 2025. amfAR accepts American Express, Mastercard, Visa, and Discover. amfAR will also accept checks made out in USD, a wire transfer of funds, or cryptocurrency as noted on the previous page. amfAR’s permanent office may be reached at +1 (212) 806-1600.
  7. Successful bidders will be responsible for applicable taxes, storage fees, and any out-of-town shipping or delivery costs, even if arranged by amfAR, unless otherwise noted.
  8. All auctioned items are subject to the terms and conditions stipulated by the donors. Purchases that are subject to future fulfillment, such as travel or entertainment items, depend on the schedules of both the purchaser and the donors of the items. amfAR is not responsible if mutually agreeable times and locations cannot be reached.
  9. No refund can be given for purchases/packages not fulfilled within the time period reflected in auction lot descriptions, where applicable.
  10. All items have been acquired by amfAR for the auction. These items are sold by amfAR and not by the donors.
  11. A small portion of the proceeds from the sale of certain items presented herein may be used by amfAR to cover acquisition and logistical costs associated with the procurement and sale of the item. Additional information is available to interested bidders and purchasers by contacting Paul West, Associate Director, Special Events, at paul.west@amfar.org.
  12. amfAR is not liable for any delays or non-performance in the fulfillment of auction lots due to government-imposed measures or unanticipated circumstances or conditions related to COVID-19. Where reasonably possible, amfAR will work with winning bidders to fulfill purchased lots, subject to delays in transportation, travel, schedules, and other logistics beyond amfAR’s reasonable control.